Presidential records management rules updated

An amended enforcement decree for presidential records management took effect.

The broader public-records revision addresses shortcomings in the current system and strengthens the preservation and management of public records. It clarifies which bodies must manage public records, including local-government-funded bodies and entities in which local governments hold stakes of at least 50 percent; previously, the obligation applied only to organizations designated by local ordinance.

Retention periods will be set using more detailed standards for different types of work by public institutions, with each institution consulting its permanent records management authority before finalizing the period.

Archives and special archives with insufficient storage capacity may request space from the central records authority for records assigned retention periods of 30 years or longer. Such records must move to a permanent records management institution in the year after five years have elapsed from the start of the retention period, rather than in the year after 10 years. Archives may also transfer records earlier than the schedule set by their jurisdictional permanent records management institution after consultation.

Permanent records management institutions may correct deficiencies or errors in transferred records at an archive's request when they can directly make the corrections. When electronic-file errors leave records inaccessible or their location unconfirmable after correction procedures have been completed during inspection and transfer, they will conduct on-site inspections and maintain a list of those records.